I used to think I had a handle on time management-until I had kids. Between my job as a nurse practitioner, my husband’s career as an engineer, and raising our two energetic boys, life often feels like a never-ending juggling act. Some days, it seems impossible to be present for my kids while also meeting work deadlines and squeezing in a little time for myself. But over time, I’ve learned that with some intentional strategies, balance is possible (even if it doesn’t always feel perfect).

Here are some of the most effective time management tips that have helped my family navigate the chaos of working full-time while raising young kids.

1. Create a Flexible Schedule That Works for Your Family

Every family dynamic is different, so what works for one might not work for another. For us, a rigid schedule just wasn’t realistic. Instead, we’ve embraced a flexible routine that accommodates our adult obligations (aka work and such) while keeping our boys’ needs front and center.

• Tag-Team Parenting: My husband and I divide and conquer. I handle morning drop-offs while he usually tackles pickups. This way, neither of us has to bear the full burden of childcare logistics. We communicate during the day if something changes regarding plan, and remain flexible.
• Block Time for Family: Sundays are our dedicated family days and we make sure to dedicate the afternoon to just the four of us. We have stuck to this routine as best as we can to ensure we start the week with quality time together. However, we remain flexible when needed and make sure to carve out “sacred family time” during the week to make up for any changes- because as we all know, life happens! Dinners are always a priority, and we are fully present for the boys’ bedtime routines, making sure to put our phones in another room to avoid distractions. These moments are non-negotiable, allowing us to stay connected as a family.

2. Set Boundaries Between Work and Home

With the rise of remote work and flexible schedules, work can easily spill into family life if you’re not careful. This became more of a challenge following the pandemic.

• Establish Clear Work Hours: When I’m working, I make it clear to my kids (and myself) that I’m not available for interruptions unless it’s urgent. I do the same for my job—setting expectations with my employer and coworkers about my availability.
• Use a Dedicated Workspace: Having a designated area for work (even if it’s just a corner of a room) helps separate professional and personal life.
• Communicate Boundaries: I used to feel guilty for telling my boys, “Mommy is working right now.” But now, I remind myself that modeling healthy boundaries teaches them respect for others’ time.

3. Prioritize What Matters (And Let Go of the Rest)

When time is limited, prioritization is key. I had to accept that I can’t do everything, and that’s okay.

• Make a “Top 3” List: Every morning, I jot down the three most important things to accomplish that day-both for work and family.
• Say No to Extra Commitments: I’ve learned to say no to activities that don’t align with our family priorities, even if they sound fun. I used to feel bad about saying no, but I’ve learned to just let it go.
• Let Go of Perfection: I used to stress about keeping our house spotless. Now, I focus on what truly matters-spending quality time with my kids over worrying about laundry piles.

4. Use Time-Saving Hacks

Little time-saving tricks can make a big difference in reducing stress and freeing up family time.

• Meal Plan and Prep Ahead: We plan our meals for the week and prep ingredients over the weekend – and on my Wednesdays off – to avoid the dinnertime scramble. When things don’t go as planned, breakfast for dinner is our go-to backup. The key is finding a balance between preparation and flexibility, so mealtime feels less stressful and more enjoyable for everyone.
• Automate and Delegate: Pre-scheduled bill payments and sharing household responsibilities help lighten the load. Sunday mornings after breakfast have become our dedicated “catch-up on chores” time. We set a timer for one hour, and everyone pitches in – including the boys! They love helping with small tasks like wiping up spills, cleaning windows, dusting, vacuuming with their little kid vacuum, and wiping down tables and chairs. We make it fun by letting them choose what excites them most. It’s not just about getting things done – it’s also quality family time, teaching responsibility while working together.
• Use Technology Wisely: I set up shared family calendars and to-do lists so my husband and I can stay on the same page.
• Plan Activities Ahead of Time: We’ve learned that having a plan for the weekend makes all the difference in creating quality family time. Whether it’s a simple trip to the park, a fun outing, or just a planned activity at home, having something to look forward to keeps both the kids and us happy. When we don’t have a plan, it often leads to restless, whiny kids-and let’s be honest, frustrated parents too! A little bit of planning helps us make the most of our time together and ensures a smoother, more enjoyable weekend for everyone.

5. Make Time for Self-Care Without Guilt

I used to put myself last on the priority list – until I realized that burnout helps no one. Taking care of myself makes me a better mom, wife, and professional.

• Find Small Moments for You: A 10-minute yoga session in my bedroom, morning coffee alone or a short walk outside can make a difference. Just make the time for you.
• Schedule “Me Time” Like an Appointment: I set aside time for exercise, hobbies, or simply unwinding, just as I would for a work meeting. This is a recent development and let me tell you, it makes a world of a difference when it’s “scheduled”.
• Ask for Help When Needed: Whether it’s hiring a babysitter for a date night or asking family for occasional support, I’ve learned that I don’t have to do everything alone. It truly does take a village.

6. Be Fully Present (Even in Small Ways)

The biggest lesson I’ve learned is that quality time matters more than quantity. Even if I can’t spend the whole day with my boys, I make the moments we do have count.

• Create Special Rituals: Whether it’s bedtime stories, weekend baking, or after-dinner dance parties (now becoming wrestling matches), having small traditions makes everyday moments feel special.
• Put Away Distractions: I make it a habit to put my phone on silent and in the other room when I’m home playing with my kids. They do notice when you aren’t fully present.
• Embrace the Little Moments: Sometimes, the best memories come from the simplest things-laughing at my toddler’s antics, dancing in the kitchen, or cuddling on the couch after a long day. It’s easy to get caught up in the busyness of life, but we try to slow down and truly be present for these moments. Putting the to-do list aside, setting down our phones, and soaking in the joy of everyday life helps us stay connected and appreciate the season we’re in.

Final Thoughts: Progress, Not Perfection

Balancing work and family isn’t about achieving perfect harmony every day-it’s about making small, intentional choices that align with your values. Some days will be messy, and that’s okay. What matters most is that we show up for our families and ourselves in the best way we can.

For all the busy parents out there, remember: You’re doing better than you think. Prioritize what matters, let go of guilt, and embrace the beautiful chaos of working parenthood.